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Boston Wedding Planner Archive

Boston Wedding Trends: Whim Events on

We are so honored to be featured on this weekend, along with several of our amazing industry colleagues!  The article titled, “7 Local Wedding Experts on What Will Be Trending this Season in Boston,” is a great resource for newly engaged couples. We would love to send a huge thank you to Charlotte from The Wilder Things for coming to ‪The B List and interviewing some amazing vendors for this article, including Your Dream Bridal, Deborah Zoe Photography StopGoLove , Forklift Catering and Hive. Enjoy!

(ps. All those beautiful florals are Moira Thompson’s work, too! :::she’s secretly blushing:::)wedding trendsjoy!
wedding trends
wedding trends

Designing the Details Workshop 4.3.16

Consider our next workshop Wedding Planning 201! We’re teaming up with Bash Studio and the Urban Grape on 4.3.16 for a Sunday brunch class engaged couples will love. If you attended Wedding 101, you learned Stage 1 of planning: Making a Plan and Booking the Big stuff. Now we are on to Stage 2: Making it Pretty ( ie; the details!) We will be sharing just how important it is to design your wedding with details that will go far beyond the wedding day.  Plus, cocktails, wine, donuts and soooo many giveaways! Click below to register. See you soon!! xoxox

Wedding Planning 101 Workshop Boston 2.3.16

Engagement season is here and it has been a blast to chat with new couples beginning to plan their Boston weddings! But honestly, the biggest complaint we hear (almost on a daily basis) is that couples are stressed to the max. Why? Because they have no idea where to start and no idea how to set up realistic wedding budget. Here’s the thing. With the right tools, wedding planning can actually be fun. Whhhhaaat??? Yes, really.

Enter our 2nd annual Wedding Planning 101 workshop! Chock full of budget and timeline tips, fantastic local vendor recommendations and ways to negotiate contracts, it is an event you will not want to miss. Last years Wedding 101 was a huge success and a total blast. Our couples-to-be loved it, sharing their experiences, frustrations, questions and more. This year, we are giving out the same (massive) amount of insider tips, plus we’ve added the “Bride Panel,” time for you to chat with past brides and hear advice from their perspective. Oh! And did we mention we have like a zillion vases and decor items to sell for next to nothing?! So bring your fiance, your mom, or your besties and be prepared to have all your burning wedding questions answered! (plus, you will get some tasty snacks and beverages out of it, too!).

2016 Update! We’ll be planning 2016’s event in the coming months. Contact Us and we’ll make sure you’re in the loop on this years plan!

Wedding 101 (5)
5 Insider Wedding Planning Tips from Behind the Scenes

From starting day one at my internship for Whim Events making the floral centerpieces, arranging the styling details, and packing up the essentials for the wedding… there have been several things I have quickly learned about the wedding industry.  And as an event management major in college, these lessons are insights to the industry that I don’t think any textbook could cover or bridal magazine would highlight. Which is why I came up with the 5 tips anyone planning their own wedding will want to think about from a rookie herself!

1.) You have to be flexible (and able to come up) with change

One of the first things I quickly learned is that many last minute details or issues pop up on the day of the wedding. Everything from forgetting to order the flowers for the cake or having the wrong quantity of rentals delivered; mistakes happen all the time and your wedding day is no exception. Being flexible to think up of solutions quickly that address the problem even if it is not exactly what you envisioned is vital in planning any event because ideally, if you hired a planner you would have never even know these issues existed!


2.) Invest in a “planning or tool kit”

The second thing I found to be important is to invest in an emergency kit- specifically for the unplanned problems mentioned in tip #1. Signage for the wedding may need to be strapped down because of the wind or “reserved” signs have to be stuck onto chairs, so having tools to make those things possible will make the set up process a lot easier (And take some very unneeded stress off)!

Some helpful items to keep in the kits include:

  • Scissors or wire cutters

  • Fishing Line

  • Safety Pins

  • Tape (an arrangements of sorts)

  • Wire

  • Tool Box

  • Mini Stool


3.) Treat your vendors with respect

This might seem obvious, but you have to treat all your vendors with respect and understand their point of view. Everyone knows that your wedding day is very important and a lot of time and money went into the planning of it. However the same amount of time, effort, and money was also invested by the businesses you hired so understanding that certain prices cannot change or regulations ignored just because it is your wedding day. Treating vendors with respect will also make them more apt to pull strings to help complete your vision.


4.) Less is more…really

Most brides think that the more they put in the styling and floral arrangements of their wedding, the better it will look. However, too much decoration can become overwhelming and split the attention of the guest. Yet having fewer elements will keep the theme cohesive and allow each decoration to be highlighted and remembered after the wedding is over.


5.) Make sure your heart is in it

And lastly, the 5th tip I learned my first experience working in the wedding industry is that if you don’t have both the time and more importantly, passion for what you are doing, then it is best to hire a planner. A lot of details go into planning a wedding and it is important to stay on top of them. Your big day should also be as stress free as possible, so sometimes it might be worth sharing the reasonability of organizing your big day in order to truly focus on what’s important; starting the next chapter of your life with someone you love endlessly!

xo Vanessa

Wedding Planning Advice: Who to Invite to Your Rehearsal Dinner

When it comes to planning your rehearsal Dinner there are so many options and there really are no “rights” or “wrongs” – some people keep it small while others invite everyone attending the wedding.   As you plan, here are some helpful hints:

  1. First things first, decide on the size and style of your rehearsal – choosing a venue and knowing the formality will help with this a lot.  If you’re having a sit down meal at a fancy restaurant, you’ll want to keep things small but if you’re taking over a casual restaurant or planning a yard party, inviting everyone isn’t so tough!  It was important to me and my family to invite the majority of our wedding guests to the rehearsal – so we knew a small, formal restaurant wasn’t in the cards!
  2. If you’re having trouble narrowing down your guest list, it’s helpful to think of people in groups:  Bridal Party, immediate family and grandparents, aunts and uncles, cousins, close friends, distant friends, and beyond.  It’s hard not to be able to invite everyone – but by grouping people this way no one gets singled out.  My husband and I have over 20 cousins which was more than our venue could accommodate.  We made the tough choice not to invite them but they all went out to dinner together and got to catch up so everyone had a great time!
  3. If you’re planning on having a smaller rehearsal dinner –but still want to see everyone the night before your wedding – pick a local restaurant or bar and let all your wedding guests know that you’ll be heading that way once your rehearsal dinner wraps up.  A great place to put these details is on your wedding website.   This way you can still see everyone and relax with friends and family before any wedding jitters set in!
  4. If you want to invite everyone but you’re daunted by the thought, don’t worry!  You can plan a pot-luck, cocktail party, or backyard BBQ.  Get your guests involved!  If you have friends who loves to bake, ask them to bring dessert – delegate different dishes to different trusted people – there will be plenty of food and your guests will feel like they were a part of your big day!  A casual rehearsal is a great way for everyone to relax and break the ice at an event that’s fun and doesn’t break the bank.   My own rehearsal was very casual and I loved getting to mingle with all my friends and family rather than feeling like I was stuck in one seat all night.
  5. If you aren’t able to invite all of your wedding guests to the rehearsal dinner, you should definitely give them a list of great restaurants in the area they can check out on their own!  You can include this on your wedding website, in hotel welcome bags, or both!  This way anyone arriving the day before your wedding will have a list of places they can go that are approved by you guys – the people they trust to show them a great time!

No matter the size and no matter the style, your rehearsal should be one more thing you love every minute of so remember to relax and enjoy it!

Rockport Wedding: Alex & Christina

We had the pleasure of being part of Alex + Christina’s wedding day this past summer at the Windhover Center for Performing Arts.  Alex and Christina met in the restaurant business, and wanted to bring a sense of hospitality into their big day.  They incorporated both their backgrounds to create a perfect balance of New England + Southern cuisine!  We loved their relaxed vibe and their clear sense of vision for creating a simple day with friends and family.  Alex and Christina  chose our Magic Details package. Moira filled her bouquet with her favorites; billy balls, hydrangea, roses, ranunculus, dahlias, and greens.  The color palette was light yellow, pink, white, and green. Brianna Cox did an amazing job at capturing their special day. P.S., take a peak at her blush wedding dress, we love it!

Congratulations Alex + Christina!

xo Kelsey


Find Your Inspiration: Wildflowers

Throughout the many weddings that Whim has beautified we have seen many fabulous couples come in with an idea or feeling as an inspiration for their big day. In some cases a couple may be an open book and that’s totally cool with us! Our job is to pull an idea or theme out of that jumbled web-like wedding brain of yours. Luckily we have 4 brains that get to pick yours apart! It’s like having 4 wedding therapists (or perhaps Whimapists?) Most of the time you won’t even know you’ve got your theme until we hear you say one word that makes our eyes light up (and no that’s not our “crazed wedding planner” look it’s our “that’s it” look). So don’t be scared when we look at each other and start blurting out sounds like  “EE!!!” “Ooo!” and “AHH!”. Those are the sounds of success, my friends. That is what this blog is all about. Showing how we “Find Your Inspiration” and create a wedding by a single thought, idea or object. Enjoy! -G

The Whimen’s Inspiration: A Field of Wildflowers
Colors: ROYGBIV, baby. We took on the entire color wheel. 
Tablescape: We went Au Naturel when it came to tablescape.  The Rattan chargers and twine wrapped napkins/utensils add an awesome texture to the already arts and craft style farm table.
Florals: The free-spirited bride wanted the florals to appear as if they were freshly plucked from a field which suits her oh-so well. 
Favors: Jam was their jam. Get it? And how adorable are those labels? What a way to preserve their love! Okay, I’m done with the puns. For now at least.  
Details: It was important for us to capture the effortless style of the bride an groom. We wanted to create a setting that was as easy-going and relaxed as the couple. A lot of string lights, tea lights and additional greens helped us to accomplish that feel within and outside of the tent. They were a breeze to work with, so we thought their wedding should be nothing less than a breeze for them. 
See, even looking out your window on a road trip and seeing something breathtaking like a field of wildflowers could be your wedding inspiration. There is no limit to inspiration, well maybe there is. If you’re having kids attend the wedding let’s keep it PG, people.
wedding wildflower inspiration
Find Your Wedding Inspiration: Brazilian Throws

One of the first things we do when a couple comes to us for event design and styling is ask them what their home looks like. What personal style do they have? Where do they shop? What colors are in their living room? Most of the time, inspiration is right under their noses but they are temporarily blinded by the bling. ;). Our job is to bring out that inspiration and translate it into the best day of their lives! So, each month, we will be blogging a piece called “Find Your Inspiration,” taking one inspiration piece and showing how that favorite can make a gorgeous wedding design.

wedding brazilian beach inspiration {What they wished for}“Southwestern desert meets Brazilian beach with a touch of magic.” A party that meshed their love for travel together and the groom’s Brazilian culture. Here’s how we made it come to life:
{Our Inspiration}: We loved the idea that a beautiful Brazilian throw or colorful Pendleton blanket seemed to sum up the entire design of the day. Think: cozy, cultured and colorful!
{Colors}: No shade is missing from these gorgeous throws, so we had free range to choose the hues. We loved mixing in bright yellows, vibrant orange, deep pinks, reds, blues and greens into the design.
{Tablescape}: We selected colorful and earthy pottery from West Elm as the centerpiece, mixing in cactus plants and bright blooms. To create a natural look for table scape, we used a simple striped linens and copper silverware, similarly used in Brazilian kitchens, for that cozy feel.
{Floral}: Both the bride and groom loved using local and cultural flowers, with a ton of texture. We even included mini pineapples! (Note: We will never reject the idea of using mini pineapples, ever.)
{Food}: The couple served family-style seasonal cuisine, colorful including fish & vegetarian dishes. The colors and texture of the food added to the table design!
{Details}: The grooms mother gave the couple a traditional piece of Brazilian artwork, featuring a couple on their wedding day. We highlighted this cultural gift by hanging it in plain view of the guests as they entered the reception room.
Photos by Katie Noble Photo. 


The idea that a throw can translate into a colorful and comfortable wedding day is kindof cool right? In fact, we might call it downright magical. What element in your home inspires you?
Essex Conference Center Wedding: Rina & Ian

Tucked away in Boston’s beautiful North Shore, you will find the The Essex Conference Center and Retreat and a retreat is exactly what it is! A tranquil garden and quaint lily covered pond with a trickling waterfall create the picture perfect place for two lovebirds to tie the knot. Luckily for me, I was able to experience this when I was the Day of Coordinator for Rina and Ian who said “I do” there in May.

After the vows were exchanged and sealed with a kiss, the fun really began! Rina swapped her beautiful lace gown for a shorter dress perfect for twirling and this adorable couple shared their first dance to the Beatles. Guests traveled from all over the world to share in this joyous occasion and it was all perfectly captured by the extremely talented Channing Johnson!

Congrats Rina & Ian!

xo xo, Mandi

Dara & Rich’s Essex Conference Center and Retreat Wedding

When Dara and Rich came into the studio looking for a Day of Coordinator, we knew it was a perfect match in planning heaven! Dara and Rich came to Whim looking for someone who could bring their ideas to life and pay close attention to their personal touches. We adored their fun chemistry and how important the little details were to them. Their big day took place at one of our favorite venues, the Essex Conference Center. This venue was a perfect fit for Dara and Rich who enjoy the outdoors, and wanted to have their guests stay in one place. The lovely ladies of Derby Farm Flowers created their stunning personals with the couples favorite colors in mind; purple, blue, and white. The centerpieces were assorted bottles that Dara + Rich had collected, filled with bright orange dahlias, yellow zinnias, pops of purple, and textured greens. Nir Landau beautifully captured the entire day, here are some of our favs! Congrats Dara and Rich!

P.S. See what we did the last time we were at ECC!





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